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Know the Form W-2 Deadline to file for 2024
Updated on November 08, 2024 - 10:30 AM by Admin, ExpressEfile
Filing Form W-2 for employees is an important task that an employer needs to do every year. Employers must
file form W-2 before the due date to stay compliant. Missing deadlines may result in severe penalties.
Read on to learn about the due date for Form W2
and more.
1. What is Form W-2?
Employers use Form W-2 to report wages paid to employees and the taxes withheld from employee paychecks. This annual form is filed with the Social Security Administration (SSA) and the state. Employers also need to provide Form W-2 copies to employees to be used for their
income tax returns.
Employers are required to file Form W-2 if they pay one or more employees for their services in business or trade. If you’ve withheld any amount from employee paychecks for Social Security, Medicare, or income taxes or paid an employee $600 or more in wages, you need to file Form W-2.
2. Form W-2 Due Date for 2024 tax year
It is essential to know the Form W2 due date before filing to stay away from the penalties. Employers need to file Form W-2 for their employees and send copies of the forms to employees before the due date. Below is the deadline to
file Form W2 for 2024 tax year :
Description | Due Date |
---|---|
Paper Filing Form W-2 with the SSA |
January 31, 2025 |
E-Filing Form W-2 with the SSA |
January 31, 2025 |
Sending Form Copies to Employees |
January 31, 2025 Have us mail copies of Form W-2 to recipients on your behalf. E-file Now |
3. Form W-2 Penalties
The IRS will impose penalties for not filing Form W-2 within the deadline. Late filing Form W-2 results in a $50 penalty for each form that is late. That fine increases to $100 per W-2 30 days after
the deadline.
4. How to file Form W-2?
Form W-2 can be filed either electronically or by paper.
- Paper filing: Paper filing of Form W-2 requires filling out form manually and sending it to the Form W-2 mailing address. The main disadvantages of paper filing are that there are chances of errors as the form is filled manually, and you’ll never get the status of your filed return. It also includes hidden
filing costs. - Electronic filing: To file Form W2 online easily and securely, you may choose to
file W-2 electronically. The SSA also recommends the filing of Form W-2 for a quicker processing and accuracy. To file returns electronically, first you will need to choose an
IRS-authorized e-file provider like ExpressEfile and complete the form in the application.
Checkout the below infographics to know the advantages of e-filing Form W-2 over paper filing.
5. E-File Form W-2 Easily with ExpressEfile
Employers can meet their Form W-2 deadlines in 3 simple steps with ExpressEfile.
- 1. Enter the form information
- 2. Review your form
- 3. Transmit it directly to the SSA
Businesses can make the hassle of sending out employee copies a thing of the past with ExpressEfile. Select the postal mailing option while filing and we’ll print and mail W-2 copies to all your recipients. Choose to e-file Form W-2 with us for just $1.49/form, the industry’s lowest price.
E-File Form W-2 NowFile with confidence