Form 941 First Quarter Deadline is April 30, 2022.
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Penalties for failing to
file Form W-2
Updated on November 08, 2022 - 10:30 AM by Admin, ExpressEfile
Filing Form W-2 with the SSA late or missing to file the form may result in severe penalties based on how late the form is filed.
Read on to learn about penalties for late filing of Form W-2, penalty rates, and more.
1. Penalties for Late filing of Form W-2
Employers who fail to file Form W-2 before the deadline will be penalized based on the date they file Form W-2. Below are the penalty rates for Form W-2 late filing:
| If you file Form W-2 after the deadline | Within 30 days | After 30 days but before August 1 | After August 1 |
|---|---|---|---|
Minimum penalty |
$60/return |
$130/return |
$330/return |
Maximum penalty for large businesses |
$664,500 |
$1,993,500 |
$3,987,000 |
Maximum penalty for small businesses |
$232,500 |
$664,500 |
$1,329,000 |
|
For incorrect reporting of payee statements or intentional disregard: $660/return For fraudulent filing: $5,000 or more |
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2. How to avoid Form W-2 penalties
The best way to avoid penalties on Form W-2 is to file accurately and on time. When you
e-file Form W-2 with ExpressEfile, our software runs an internal audit, checking all your information for errors that could lead to penalties and
IRS rejection.
As an employer, it’s also important to send employees copies of your Form W2 on time. ExpressEfile offers a postal mailing option where our team prints, mails, and sends out copies to all your recipients before the deadline.
3. E-File Form W-2 in less than 5 minutes
ExpressEfile makes filing Form W-2 easy. You will get your filing status instantly and be able to mail recipient copies through ExpressEfile. Meet your
Form W-2 deadline in just a few steps:
- 1. Enter your Information Easily
- 2. Review Your Form
- 3. Transmit Form W-2 Directly to the SSA
Get the lowest price in the industry when you e-file Form W-2 online for just
$2.75 per form.